It's job fair day. Companies have their stands set up, candidates arrive by the hundreds, and someone, somewhere, is trying to catch sheets of paper with resumes before they get lost among the welcome balloons.
O job fair software da Talent Portugal It solves exactly this: it replaces paper with a digital system where the base Student applies via QR Code and company exports Everything is automated, without queues or makeshift Excel spreadsheets at the end of the day.
For those organizing the fair, this completely changes the day of the event.
No more queues to hand in CVs. No more stands with piles of paper that nobody will process in time. And no more companies leaving without knowing how many candidates actually visited their booth.
How does the job fair software work? Talent Portugal?
O with da Talent Portugal Create a custom page. from the event where students apply via QR Code and the company exports the profiles.
In practice, the training entity receives a replica of the website from Talent Portugal, fully customized with the image, colors, and filters of the event itself.
Each participating company has its own page , listing the professional areas they are currently seeking. Candidates register once, browse the stands, and apply using a simple QR code , without having to repeat any information at each counter.
In the end, the company exports all the applications received , ready to be processed.
Why does the management of paper applications fail on the day of the event?
The problem isn't a lack of interest from the candidates. It's the logistics of the day itself. A job fair brings together dozens of companies and hundreds of candidates in a matter of hours, and paper simply can't keep up with that pace.
Three things usually go wrong when management is manual:
- 1. Paper index cards get lost.They get wet or become illegible before reaching the decision-maker.
- 2. The company can only process applications days later.when the candidate's interest has already waned.
- 3. The organizing entity does not have data on how many applications resulted from the event.This makes it difficult to justify the investment to the school or association's management.
What doesn't work (and why)?
The most common response to the problem is to increase the number of people at reception or distribute more printed application forms. This doesn't solve the issue. The bottleneck isn't at reception, it's in the process of capturing and processing the information.
O job fair software da Talent Portugal allows:
- 1. Register the candidate A single application is submitted using a QR code, and it automatically links that application to each company visited.
- 2. Delivery to company an instant exportReady to filter by professional area or type of offer.
- 3. Give to organizing entity a complete overview of the event, with concrete numbers to report internally.
Three benefits of job fair software from Talent Portugal in managing applications
The house of FEUP Engineering Days
Na FEUP Engineering Days, the software of Talent Portugal replaced the manual process with a system where companies collected Applications can be submitted directly at each stand..
The event brought together companies from the engineering sector and students from the Faculty of Engineering at the University of Porto, with the software bridging the gap between the two sides without any paperwork in between.
👉 You can look at the FEUP Engineering Days case study to understand how the institution organized the event using this tool.
How can the trade fair organizer apply this to their organization?
If you're responsible for organizing your organization's job fair, the first step isn't choosing between paper and digital on the day of the event. That decision needs to be made much earlier, during the planning phase.
The most direct approach is usually this: confirm the event date, license the... Software for job fairs next to Talent Portugal...and use that same platform to promote the event before it happens.
It is still valid advertise your job fair on the website da Talent Portugal e Send the details by email to over 1.000 companies.to ensure that companies with a genuine interest in the profiles of your students attend the event.
If your trade fair gains scale, the Talent Portugal Summit It's also a good place to introduce it to companies before the school year starts.
What separates a successful job fair from one that is merely well-organized?
A well-organized job fair is measured by the number of applications the company is actually able to process afterward , not by the number of people who visited the stands.
Without a digital application system, this work falls by the wayside, and the effort of organizing the event loses half its value.
